Wedding Planner and Decor Toronto planned around your venue

It depends on the size of the room, the number of styled areas and how much is custom, so we quote each wedding individually. For reference, website-listed starting prices include a circle arch frame from $280, the dry ice first dance effect from $350 and a classic photo booth from $410 for two hours. Fresh florals, custom backdrops and coordination are by custom quote only. Your final price reflects location, timing, size and customization, all set out in writing.

Only when a couple asks for them. Our wedding designs are usually built from backdrops, fabric, florals, greenery walls, signage and lighting, and we never assume balloons belong in a wedding. Some couples do choose a refined balloon installation for a welcome area, a reception entrance or an after-party, usually in a tight neutral palette. If that appeals, we will show you how it can sit comfortably beside the rest of your decor without changing the tone of the room.

Yes, fresh floral design is available by custom quote, including bridal bouquets, boutonnieres, floral arches and reception centrepieces. We do not publish prices because flowers depend on season, variety, colour and quantity. Tell us your palette, your guest table count and the areas you most want flowers to appear, and we will prepare a quote for your wedding. Our catalogue also lists flower stand rentals and an artificial flower stand decoration for tables.

The listing includes delivery, setup, operation and takedown, and is offered for a 5 minute run from $350 or a 15 minute run from $550. Our team operates the effect on cue, so you only need to agree the timing with your DJ or MC. Please confirm in advance that your venue permits floor effects. Venue rules and our on-site team's guidance apply, and final pricing depends on your location and event timing.

Often, yes, provided the timeline and the venue layout allow it. A move works when the ceremony and reception are in the same building, the piece is designed to travel, and cocktail hour gives enough time to reposition and tidy it. Tell us your schedule when you inquire. If the turnaround looks too tight to do properly, we will say so and suggest a second, simpler piece for one of the two spaces instead.

Yes, our catalogue includes rental pieces such as the shimmer wall backdrop, the 8 ft by 8 ft grass wall, flower stands, white plinths, the Better Together neon sign and 4 ft marquee pieces. Each product page shows its current listed price, and the final figure depends on location, timing and what installation involves. Tell us which pieces interest you and where they will stand, and we will confirm delivery, setup and collection details in your quote.

Yes. We offer full wedding planning, partial planning and day-of coordination, each quoted to your wedding because the number of vendors, guests and hours varies so much. Decor, rentals and photo experiences can be booked with or without planning. Tell us what you have already arranged and the kind of help you want, and we will explain what we can take on for your date.

We provide wedding decor Toronto and GTA wide from our base on Willowdale Avenue. That includes weddings in North York, Mississauga, Vaughan, Etobicoke, Scarborough, Markham, Richmond Hill, Oakville, Ajax and Oshawa. Location and event timing affect the final price, which is why our listings note that prices may vary. Travel outside the GTA is possible for some services and is charged as an extra, as stated on our 360 video booth listing. Share your venue address for an accurate quote.

As early as you comfortably can once your venue and date are set. We do not publish a fixed lead time for decor, because it depends on the date, the design and our calendar. The one stated requirement in our catalogue is the 360 video booth, which should be booked at least two weeks before the event. Earlier conversations simply give more room for design decisions, venue questions and any custom floral work.

Start with the venue, the season and two or three colours. Then choose one hero moment, such as a floral arch, a backdrop or a styled head table, and carry the same colours through the centrepieces, signage and cake table. Check the venue’s rules on setup times and fixings before you book decor.

Yes, the design is built around your palette, your venue and your style. Send invitation artwork, fabric swatches, attire colours or saved photos, and we will propose backdrop, floral and table choices that hold together. If your references disagree with each other, which is common, we will help you pick a direction and explain why it suits the room. We also work from family traditions and cultural references that you share with us.

Yes, with a weather plan agreed beforehand. Wind, rain and strong sun affect frames, fabric and fresh flowers, so we recommend a sheltered ceremony position and a confirmed covered backup. It helps to decide who makes the weather call and by what time. Our on-site team advises on placement and anchoring once they see the conditions, and any venue or park rules about staking, weights or structures apply to what we install.

We need the access window, the load-in route, the time the room must be cleared, and the decor policy. Useful details include ceiling height, outlet positions, elevator bookings and any limits on wall fixings, candles, floor effects or freestanding frames. If the venue has a coordinator, we are happy to take that information directly from them. Having it early means the quote reflects the real setup and nothing has to change on the wedding day.

The classic photo booth suits most weddings because guests of every age use it and the instant prints work as keepsakes or a guest book. The 360 video booth suits high-energy receptions with room for the platform, which holds up to five people and comes with an on-site attendant. Listed starting prices are $410 and $400 for two hours respectively. Guests can also ask us about mirror booth availability when they inquire.

Start with the contact form, an email to Info@EventCreation.ca or a call to (416) 230-9723. We are available seven days a week, and after a form submission we contact you within 24 hours. We will ask about your date, venue, guest count and style, then send a concept and written quote. We confirm details and next steps when you request a quote, including what is covered for delivery, installation and takedown.

A wedding planner helps you set the budget, find the venue, choose and book vendors, design the look, build the timeline for the day and then runs the wedding so you and your families can enjoy it. On the day the planner is the person every vendor reports to, from the florist arriving in the morning to the last rental leaving at night.

It depends on how much time you have and how many moving parts the wedding has. A planner earns their fee when there are many vendors, more than one event, a venue with strict rules, or families in different cities. If your wedding is small and you enjoy the planning, day-of coordination alone may be enough.

A planner works with you for months: budget, venue, vendors and design. A coordinator usually starts a few weeks before the wedding, takes over the plan you made and runs the day. Some people use the titles loosely, so always ask for a written list of what is included.

We review your plan and vendor contracts in the weeks before, confirm arrival and setup times with each vendor, build the run of show, and on the day manage setup, the ceremony cues, the reception timeline, speeches, the first dance and takedown. You hand over the details once and stop answering vendor calls.

We can. Send us your date, venue, guest count and the list of vendors you have booked, and we will explain what day-of coordination covers for your wedding and confirm availability. Call (416) 230-9723 or use the contact form.

For full planning, as soon as you have a rough date and budget, ideally before you book the venue, because the venue decides so much else. For day-of coordination, a few months before the wedding is usually enough, though popular summer and fall Saturdays fill early.

Planners charge in different ways: a flat fee, a fee for day-of coordination only, or a share of the total budget. We quote planning and coordination to the scope of each wedding and list decor, rentals and entertainment as separate lines with their website-listed starting prices, so you can see what the planning costs and what the wedding costs.

Ask what is included and what is not, who will be on site on the day, how many weddings they handle on the same date, how they work with your venue’s coordinator and what happens if a vendor cancels. Ask to see photos of their own setups and read recent reviews from couples.

Yes. Tell us the guest count, the season, the budget and the style you want, and we will shortlist venues that fit. Before you sign, we check the details that shape the decor and the timeline: access and removal times, ceiling height, power, and the venue’s rules on candles, helium and outside suppliers.

Yes. We can shortlist and book vendors or coordinate the ones you have chosen: the caterer, photographer, videographer, officiant, hair and makeup, cake and transport. Every vendor receives the same timeline and knows who to call on the day.

Yes, when coordination is part of your booking. We walk the wedding party through the processional order, the cues and where everyone stands, so the ceremony itself runs without hesitation.

Yes. Many Toronto weddings include several events, such as a mehndi or henna night, a religious ceremony and a reception. We plan each one with its own look and timeline and work from your families’ traditions rather than assumptions. See cultural celebrations for more.

Yes. Intimate weddings are some of our favourite briefs. We find a restaurant room or private space that suits the guest count, design one strong backdrop and a styled table, and coordinate the timing between the ceremony, photos and dinner.

Yes. If relatives cannot travel, we can plan a streamed ceremony so they can follow the vows and speeches online. We plan where the camera stands, the sound and the timing, so the remote guests see the moments that matter without interrupting the room.

Yes, all the time. The venue coordinator looks after the venue, its staff and its food. We look after you, the design, the vendors the venue does not manage and the overall timeline. We agree with them early who handles each moment of the day.

Yes. Couples often book us for the engagement, the bridal shower and the wedding, which keeps the look connected across the year and means one team already knows your families and your style.

A wedding decorator designs and installs the look of the day: the ceremony backdrop or arch, the head table, centrepieces, the cake and welcome tables, signage and the photo area. We also deliver, set up and take everything down, so the decor is one part of the day you do not have to supervise.

There is no fixed share of the budget that suits every wedding. Decide what guests will see most: usually the ceremony backdrop, the head table and the centrepieces. Our website-listed starting prices show how a design adds up, and fresh florals are quoted separately because they depend on the season and the flowers you choose.

Put most of the budget into one strong focal point, such as a flower wall behind the head table, and keep centrepieces simple and repeated. Reuse the ceremony backdrop at the reception, choose a venue that already looks finished, and rent pieces rather than buying them. We sort every quote into essential, recommended and optional items to help you choose.

Some do, many only coordinate the decorator. With us, the team that plans the wedding also designs and installs the decor, then returns to take it down at the agreed time. That removes one handover between vendors on the busiest day.

Most receptions need a focal point behind the head table or stage, centrepieces for the guest tables, a welcome sign and seating chart, a cake table, and a photo area that is not in the way of the bar or the doors. Everything else is optional and depends on the room.

Yes. We design head tables and sweetheart tables with a backdrop, florals, linens and lighting in your palette, and scale them to the room so the couple stays the focus in every photo.

Yes. For receptions where the couple sits on a stage, we build the stage decor with a backdrop, florals, seating and lighting, and check the stage size, steps and power with the venue first.

Yes. We can add a custom name or initials to several backdrops, listed as a $35 add-on, use marquee letters for initials, or place a neon sign such as Better Together on the backdrop. Tell us the wording and where it should appear.

Yes, banquet halls are where many of our weddings take place. Large rooms with high ceilings need pieces at the right scale, such as a full-width backdrop behind the head table and taller centrepieces, and we plan the install around the hall’s access time and its own setup crew.

From us. We rent flower walls, arches and frames, marquee numbers and letters, flower stands, plinths, a shimmer wall, a grass wall, a dance floor and more, delivered and set up across Toronto and the GTA. Start with flower wall backdrops or event extras.

Rent the large pieces that need storage, transport and setup, such as backdrops, arches, flower stands and marquee letters. Small personal pieces, such as place cards, table numbers and favour displays, are often cheaper to buy or make, and they become keepsakes after the day.

For most pieces, yes. Each listing states what is included, and your quote confirms the delivery, setup and collection times for your venue. If the venue only allows removal the next morning, we plan the collection around it.

As soon as the date and venue are confirmed, especially for Saturdays from May to October. Popular pieces such as flower walls and marquee letters are often booked for several weddings on the same weekend.

Yes. For backyard and outdoor weddings we also supply tents and outdoor setup and tables, chairs and linens. We ask for a level surface, access for the crew and a weather plan before we finalize the layout.

Yes. A dance floor defines the space in a tent, a hall with carpet or a backyard, and it photographs well with marquee initials at one edge. Tell us the guest count so we can size it.

Yes. We rent flower arches and circle frames in several heights, dressed with florals, fabric, greenery or pampas, and we can move the arch to the reception after the ceremony.

The most popular choices are a DJ, live music for the ceremony or cocktail hour, dancers, a photo booth and cold spark or dry ice for the first dance. Our article on wedding reception entertainment ideas has more.

Yes. Our event DJs play weddings across Toronto and the GTA, take your must-play and do-not-play lists and coordinate the timeline with the MC and the coordinator.

Yes. An audio guest book is a phone guests pick up to leave a voice message, and you keep the recordings after the wedding. It sits well near the entrance or the photo area.

Yes. For weddings with many children we add kids entertainment such as face painting, balloon twisting or a magic show in a separate corner, so parents can enjoy the reception.

Yes. Cold spark machines and dry ice are popular for the entrance and the first dance. We confirm with your venue that they are allowed and plan the timing with the DJ.